HR / Payroll Job Description (2023)

Job Descriptions

HR / PayrollJob Description


175votesfor HR / Payroll

HR / payrollprovides assistance and support to the Employment Tax team for regulatory payroll audits and other employment tax associated activities.

HR / PayrollDuties & Responsibilities

To write an effective HR / payroll job description, begin by listing detailed duties, responsibilities and expectations. We have included HR / payroll job description templates that you can modify and use.

Sample responsibilities for this position include:

Collect, calculate, enter and process payroll on a semi-monthly basis for approximately 150 employees

Process all new hire paperwork, termination paperwork, and payroll changes

Prepare manual payroll checks and voids when necessary

Ensure global processes are aligned with the HR/Payroll model and structure in that we maximize efficiency through the use of technologies, support teams, HR Central and subject matter experts

Validate payroll accuracy for all plants

Special case handling during payroll cycle

Reconcile payroll disputes

Close weekly payroll edits by deadline

Act as a liaise with the Payroll / Human Resources staff to ensure precise and accurate payments based on Local / Federal law and union practices

Manage the whole payroll administration

HR / PayrollQualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications forHR / Payroll

List any licenses or certifications required by the position:HR, PHR, CPP, CPA, PCP, IIBA, CBAP, PBA, SHRM, HRCI

Education forHR / Payroll

Typically a job would require a certain level of education.

Employers hiring for the HR / payroll job most commonly would prefer for their future employee to have a relevant degree such asBachelor's and Associate DegreeinHuman Resources, Accounting, Business, Education, Business/Administration, Finance, Management, Associates, Administration, Human Resources Management

Skills forHR / Payroll

Desired skills forHR / payrollinclude:

Desired experience forHR / payrollincludes:

Construction industry knowledge a nice plus

BA/BS/MBA in Accounting, Finance, Business or HR will look at directly related experience lieu of education

Supporting event set up when required career fairs, recruitment activities and training courses

Provide customer service to freelance personnel regarding their pay

Works closely with Sr

Coordinates the BTN N.O.W

HR / PayrollExamples


HR / Payroll Job Description

Job Description Example


  • Microsoft Word (.docx).DOCX
  • PDF Document (.pdf).PDF
  • Image File (.png).PNG

Our innovative and growing company is looking for a HR / payroll. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.

Responsibilities for HR / payroll

  • Experience managing a global Workday implementation is required
  • Strong communication and facilitation skills, with experience in partnering with business users and other IT team members to design and implement systems is required
  • Experience in managing multiple, simultaneous tasks is required
  • Strong inter-personal and organization skills and initiative is required
  • Conducts recruitment effort for all exempt and nonexempt personnel, students and temporary employees
  • Manage the P11d processing
  • Manage all reporting activities
  • Manage annual leave plans
  • Anticipating and answering employees' queries to provide a high-quality service
  • Taxable fringe benefits administration , group term life insurance, and HSA reporting

Qualifications for HR / payroll

  • Whole problem solver, implements solutions to solve root cause problems
  • Ability and willingness to share information with team
  • Utilizing advanced information system and problem solving skills, work to balance service and costs for the entire business while meeting customer requirements
  • Experience with Ultimate Software, Cornerstone, Kronos preferred
  • Must have comprehensive HR and payroll knowledge of government policies, legislations and tax regulations
  • Manage employee HR systems and files


HR / Payroll Job Description

Job Description Example


  • Microsoft Word (.docx).DOCX
  • PDF Document (.pdf).PDF
  • Image File (.png).PNG
(Video) PAYROLL Interview Questions & Answers! (Payroll Specialist, Officer, and Manager Interview Tips!)

Our company is growing rapidly and is looking to fill the role of HR / payroll. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.

Responsibilities for HR / payroll

  • Timekeeper Administration - add/drop employees to the payroll system and edit existing employee records
  • Payroll system maintenance - data entry for new hires, leaves, transfers, terminations, time off
  • Process and verify payment of invoices on a timely basis
  • Prepare monthly totals of open invoices, accounts payable, cash disbursement, , as may be directed
  • Well familiar with social insurance local policy and update with team members system vendor timely
  • Manage tax declaration process of all plants
  • Key contact person for bank transfer process
  • Saving plan platform data management
  • Monthly salary accrual and balance track review
  • Assist in projects, such as

Qualifications for HR / payroll

  • Prior experience in payroll/HR/accounting
  • Must be able to manage multiple priorities, meet deadlines and follow through on work assignments with minimal supervision
  • Proficient with Excel and Outlook and general Computer proficiency
  • Must possess, as a minimum, a high-school diploma or its equivalent some college or technical training preferred
  • Coordinate with management on time and attendance concerns
  • Manage the employee recruitment and hiring processes, including recruitment, pre-employment screens and general employee orientation


HR / Payroll Job Description

Job Description Example


  • Microsoft Word (.docx).DOCX
  • PDF Document (.pdf).PDF
  • Image File (.png).PNG

Our company is growing rapidly and is looking for a HR / payroll. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.

Responsibilities for HR / payroll

  • Manage all payroll processing request including accurate time reporting, earning request, bonus processing, and payroll register audit
  • Coordinate with managers to be sure that all employee payroll is submitted and completed
  • Run reports in Excel involved in accurate payroll processing and maintenace
  • Draft and coordinate general payroll communication to go out to Associates
  • Provides information and liaison with staff and management on payroll related queries
  • Serves as a link between management and associates by handling questions, interpreting and administering contracts and helping resolve payroll-related problems
  • Maintains confidential information of associates and payroll operations
  • Responds to and resolves payroll-related inquiries from employees
  • Systematically administers all levels of absence with in payroll and leave tracking system
  • Manages regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions)

Qualifications for HR / payroll

  • Must be able recognize the need for new payroll procedures and/or policies and make recommendations
  • Proficient in Microsoft Office and other supporting software
  • Working during core business hours, additional time needed as required
  • Paychex preferred with a similar online payroll system
  • Must have small office HR Generalist exposure
  • Manage relationship with a benefit provider and other third parties


HR / Payroll Job Description

Job Description Example


  • Microsoft Word (.docx).DOCX
  • PDF Document (.pdf).PDF
  • Image File (.png).PNG

Our company is looking to fill the role of HR / payroll. To join our growing team, please review the list of responsibilities and qualifications.

Responsibilities for HR / payroll

  • Sports cards
  • Opportunity to gain experience in prestigious international company
  • Stable employment on the basis of employment contract
  • Solid support in realization of professional goals
  • Attractive location in the city center
  • Prepare and ensure timely submission of statutory payments to relevant government authorities
  • Liaise with external parties like auditors, bankers and relevant authorities
  • Bachelors Degree in HR is required
  • Organizational design and structure
  • Ensure individual and team objectives are met by ensuring deep understanding of KPIs and actively seek ways to improve

Qualifications for HR / payroll

  • Must be capable of performing repetitive motion above and below shoulder height for up to eight (8) hours a day
  • Monthly pay list checking /validating before payment
  • Overtime /standby validation based on the local country practices
  • Payroll SOX / deviation reporting
  • Accountability for on time and accurate processing of all payroll related payments
  • Prepare, contribute and validate Payroll Data Quality/KPI report for the country


HR / Payroll Job Description

Job Description Example


  • Microsoft Word (.docx).DOCX
  • PDF Document (.pdf).PDF
  • Image File (.png).PNG
(Video) Day in the Life of the Payroll Department

Our innovative and growing company is looking for a HR / payroll. To join our growing team, please review the list of responsibilities and qualifications.

Responsibilities for HR / payroll

  • Provide administrative support and tracking for leaves of absence
  • Process routine terminations
  • Assist with recruitment and recruitment administration (job postings, resume management)
  • Provide administrative support for company-wide performance evaluation process
  • Create and distribute HR reports as needed by management
  • Compliance --ensure required postings are current and visible at all sites
  • Regression testing coordination and execution -ADP systems
  • Full on boarding / off boarding of employees for multiple companies
  • Benefits administration and negotiation of medical, dental and vision plans the 401(K) Plan
  • Process and/or oversee multistate payrolls for multiple companies

Qualifications for HR / payroll

  • Creation, validation, submittal of payroll journal entries
  • 5 - 7 years experience in HR/Benefits/Payroll
  • Ability to work independently and grow into a future management position
  • Possess Bachelor's Degree / Professional Certificate in HRM or equivalent
  • Confident and good team player with good communication and interpersonal skills
  • Ability to adapt to an ever-changing priorities

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(Video) What is Payroll Process

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(Video) HR Payroll Systems Overview

I am a Candidate


What are the roles and responsibilities of HR payroll? ›

The main function of human resources is to take care of employee relations, while the payroll function deals with the financial compensation of those employees and the process by which they get paid. These two departments have distinct responsibilities in an organization, however they do have areas where they overlap.

How do you describe HR job description? ›

monitoring staff performance and attendance. advising line managers and other employees on employment law and the employer's own employment policies and procedures. verifying that candidates have the right to work at the organisation. advising on disciplinary and employee performance problems.

Are job descriptions really necessary? ›

Good job descriptions are not only essential for potential employees to understand the demands and needs of an open position, but they are a must for employers to properly hold employees accountable to the roles they are hired to execute.

How do I pass a payroll interview? ›

For example, summarize your background as a payroll professional, include any educational or quantifiable accomplishments, and connect your strengths to payroll — such as your eye for detail, knack for numbers, and ability to communicate effectively with employees who have questions about their paychecks.

What is payroll processing in HR? ›

Payroll processing is an essential business function that involves arriving at the 'net pay' of the employees after the adjustment of necessary taxes and deductions. For an efficient payroll management process, the payroll administrator needs to plan the payroll process step-by-step.

Is HR and payroll the same? ›

Payroll and human resources (HR) are two extremely distinct functions within a company. While payroll deals with the compensation of employees, HR primarily handles employee relations. However, there are situations where the two roles overlap, and are often performed by the same person, especially in a small company.

What are the 7 roles of HR? ›

What Does an HR Manager Do? 7 Functions of the Human Resources Department
  • Recruitment and Hiring.
  • Training and Development.
  • Employer-Employee Relations.
  • Maintain Company Culture.
  • Manage Employee Benefits.
  • Create a Safe Work Environment.
  • Handle Disciplinary Actions.

What are the 3 main responsibilities of human resources? ›

What are the three major roles of human resources management? Running payroll, writing job descriptions, creating workplace policies and procuring benefits packages are typical of HR administration.

What are the 5 roles of HR? ›

Human Resources manages 5 main duties: talent management, compensation and employee benefits, training and development, compliance, and workplace safety. An HR department can help provide organizational structure and the ability to meet business needs by effectively managing the employee lifecycle.

What if I have no job description? ›

Even when there is no job description, employment law indicates that you can be fired. According to NOLO, the employment-at-will doctrine gives most employers the right to terminate you for any reason or for no reason. You could be fired even if your employer never gave you a job description.

Can companies do without detailed job descriptions? ›

Answer: All companies should have detailed job descriptions because it allows the employees to to do their work according to their qualifications and according to their specialization.

Why are job descriptions not important? ›

Are limiting: Job descriptions contain details that seem major to a job seeker, but aren't actually important at all. So, a fully qualified candidate might not apply because they don't have an arbitrary number of years of experience, the right degree, or some other detail that's ultimately unimportant.

Why should we hire you in payroll? ›

You can say that you like the working duties, or that you believe to have the skills and abilities to become a good clerk. Alternatively you can point out something about the company–saying that you want to work for them, because of their great reputation, excellent working environment, stellar system of benefits, etc.

What motivates you to work in payroll? ›

Payroll is a very important part of an organization's operations, and I like the fact the work brings you into contact with people from throughout the organization. I want a role where I am responsible for lots of different things and where my organizational and planning abilities are really to put to good use.

How do I get into payroll with no experience? ›

Q: How do I get started in the payroll department? A: While payroll experience is preferable for an entry-level clerical position, it's not mandatory. The minimum educational requirement is a high school diploma or GED, and employers are willing to offer on-the-job training to new payroll hires.

What is basic payroll knowledge? ›

Payroll is the business process of paying employees. Running payroll consists of calculating employee earnings and factoring out federal and state payroll taxes. The term payroll can also refer to: A business's financial records of employees. The distribution of employee paychecks.

How do you explain a payroll process? ›

Processing payroll means compensating employees for their work. It involves calculating total wage earnings, withholding deductions, filing payroll taxes and delivering payment.

Who prepares the payroll? ›

Thus, to answer the question at hand, it is ideal that the Human Resource Office prepares the payroll since they hold records of attendance and overtime services rendered by the employees, the Accounting unit prepares payment, subject to the approval of the Head of Agency or his duly authorized representative.

Do HR managers do payroll? ›

Who handles payroll in a company? Payroll functions often span across both the HR and finance departments. Recent surveys of payroll professionals show mixed opinions as to where this critical function should live in the organization.

Should payroll report to HR or accounting? ›

But despite who's in charge of payroll, HR generally enters employee data into the payroll system, and accounting calculates the dollars associated with taxes, wages and benefits.

What are the 4 types of HR? ›

Types of Human Resources Management Jobs
  • Recruitment and Selection. Human resource management jobs include professional recruiters who filll vacancies within an organization. ...
  • Compensation and Benefits. ...
  • Health and Safety. ...
  • Labor and Employee Relations. ...
  • Training and Development. ...
  • Risk Management. ...
  • Managers and Directors.

Which HR function is most important? ›

Recruitment is a key responsibility of the HR department. While HR works in many areas including employee engagement, employee development, statutory compliance, data management and many others, one of the key areas of focus for HR is to attract, select and onboard suitable candidates for the organization.

What are the 3 most important HR laws? ›

The three most important HR laws are Title VII of the Civil Rights Act, Discrimination, and Labor Laws pertaining to minimum wage and working conditions. These laws are laws that help human resource professionals create organizational human resource rules.

What does HR do before job offer? ›

In addition to employment verification and a background check, HR might even do a salary verification to ensure that the candidate's salary history is consistent with information he provided during the interview process or to help your company determine any difference between the candidate's previous earnings and the ...

What is HR in simple words? ›

Human resources (HR) is the department within a business that is responsible for all things worker-related. That includes recruiting, vetting, selecting, hiring, onboarding, training, promoting, paying, and firing employees and independent contractors.

What is HR manager responsibilities? ›

Human resources managers plan, coordinate, and direct the administrative functions of an organization. They oversee the recruiting, interviewing, and hiring of new staff; consult with top executives on strategic planning; and serve as a link between an organization's management and its employees.

Who is above HR in a company? ›

Vice president of human resources or chief human resources officer (CHRO) An organization might have either a VP of HR or a CHRO that reports directly to the business owner or the CEO. This is the most senior-level position in an HR team.

Can I work without a job description? ›

It is good practice, but not a legal requirement, for your employer to give you a detailed job description. However, the written statement of particulars, which your employer must give you on or before your first day at work, must contain the title and/or a brief description of your job.

Should I accept a job without a job description? ›

It is better to have something written formally, rather than depending on email correspondence. This should be a document that goes into your permanent employee record with the company. If a job description does not exist, then offer to put one together yourself.

Can I ask HR for my job description? ›

If a colleague or friend told you about the position, consider asking them for a copy of the job description if you don't have access to it. You can also reach out to the company's hiring manager or the human resources department. If you opt for this method, you can send them a professional email with your request.

What happens in the hiring process if the job description is poorly written? ›

Impact on hiring

A poorly written job description could leave you either drowning in resumes from unqualified candidates or lacking applications altogether. Your human resources and hiring managers also need to have a strong understanding of what is expected from each position.

What are the 5 components of job description? ›

A job description contains the following components: job title, job purpose, job duties and responsibilities, required qualifications, preferred qualifications, and working conditions.

What are the downsides of ignoring job descriptions when hiring someone? ›

Without a good job description, it becomes very difficult for an employee to know what is expected of him and for a manager to provide an accurate and effective appraisal. You more likely have situations where managers assess employees based on personal likes and dislikes rather than defined performance criteria.

What are the common mistakes in job description? ›

The job description is too short

The best candidates don't appreciate a lack of information. One or two sentences is not enough to encompass everything that they need to know. Even a paragraph is not enough. Instead of making your job description too short by cutting out the details, try to make it concise.

Are job descriptions accurate? ›

Job descriptions are an essential component of any organization. Not only is it important that they are thorough and accurate when first crafted, it is vital that they are kept up to date, as employees' job functions may evolve.

How do you introduce yourself in a payroll interview? ›

PAYROLL Interview Questions & Answers! (Payroll Specialist, Officer ...

What makes a good payroll officer? ›

Payroll officials need to possess strong math skills and an eye for detail to ensure every aspect of payroll calculation is free from errors, from reimbursement, conveyance, and basic salary to provident funds and other deductions. Otherwise, your statutory compliance will take a huge hit.

What qualities make a good payroll manager? ›

Here are six skills that many employers look for when hiring leaders for their payroll functions:
  • Payroll systems experience. ...
  • Other technical expertise. ...
  • Business acumen. ...
  • Compliance knowledge. ...
  • Leadership qualities. ...
  • Excellent soft skills.
28 Sept 2020

What is payroll job description? ›

Your main responsibilities will include: Conducting payroll transactions in an efficient, accurate & timely manner. Maintaining and updating payroll information and resolving any discrepancies. Ensuring compliance by following policies and procedures. Developing ad hoc financial and operational reporting as required.

Why are you interested in this position? ›

Example: "I'm interested in this job because I can see that, in this role, my skills could help solve this problem within your company. I also see an opportunity for me to learn and grow these skills, so we both would benefit personally, professionally, and financially.

What do I need to know to work in payroll? ›

15 Skills and Traits Every Payroll Administrator Needs
  • Compliance knowledge. Having thorough compliance knowledge is essential for the role of a payroll administrator. ...
  • Problem-solving skills. ...
  • Computer and software proficiency. ...
  • Mathematical skills. ...
  • Calmness. ...
  • Organisational skills. ...
  • Time management skills. ...
  • Communication skills.
15 Mar 2021

Do you need qualifications to work in payroll? ›

You could apply directly for job vacancies. Some employers will expect you to have GCSEs at grades 9 to 4 (A* to C), or equivalent, including maths. While experience in payroll isn't always essential, a background in bookkeeping and accounts could help improve your job prospects.

Is payroll a hard job? ›

Yes, payroll is a stressful job.

Factors such as payroll deadlines and high costs associated with making mistakes can cause stress. Well, they may not be busy all of the time; there are moments when the pressure is intense for those working in payroll.

How difficult is it to do payroll? ›

Even if your company is small, processing payroll can be challenging. It takes time to gather employees' information, calculate each employee's gross and net pay, and ensure you're withholding the right amount for state and federal taxes each pay period.

What is the role of a payroll specialist? ›

A Payroll Specialist is a professional who is responsible for processing all aspects of payroll, including managing company budgets and expenses. They work closely with different departments to increase performance and ensure smooth operations.

What are payroll clerk duties and responsibilities? ›

  • Manage compensation packages using payroll software.
  • Collect and verify timekeeping information for all employees.
  • Calculate pay according to hours worked incorporating leaves and overtime.
  • Calculate bonuses and commissions when appropriate.
  • Manage and calculate taxes and deductions.

What is the role of payroll administrator? ›

What does a payroll administrator do? Payroll administrators assist employees who experience problems with their pay or need to make a change, whether it's a new address or an adjustment to their withholdings. They also educate staff about their salary and benefits and any updates to the payment process.

What are the roles and responsibilities of HR admin? ›

  • Organize and maintain personnel records.
  • Update internal databases (e.g. record sick or maternity leave)
  • Prepare HR documents, like employment contracts and new hire guides.
  • Revise company policies.
  • Liaise with external partners, like insurance vendors, and ensure legal compliance.

What skills do you need for a payroll job? ›

Payroll Specialist skills and qualifications
  • Excellent attention to detail.
  • Exceptional mathematical and calculation skills.
  • Verbal and written communication.
  • Ability to work with a team.
  • Knowledge of different types of payroll software.
  • Knowledge of payroll, garnishments and benefits distribution.
  • Multitasking abilities.
22 Aug 2022

What are some payroll goals? ›

The first and most important goal of any payroll system is efficiency. Efficient payroll systems save time and money by ensuring that paychecks go out on time in the correct amounts each pay period. Once the system is set up, many parts can be automated, to reduce errors and delays.

Is payroll an HR or accounting function? ›

Sometimes payroll is part of HR, sometimes it's part of finance — and occasionally it's a stand-alone department reporting directly to the CEO.

How do you describe payroll? ›

Payroll is the compensation a business must pay to its employees for a set period and on a given date. The payroll process can include tracking hours worked for employees, calculating pay, and distributing payments via direct deposit or check.

How do you solve payroll? ›

How to Calculate Payroll
  1. 40 hours worked at regular rate of $15 per hour: 40 x 15 = $600.
  2. Six hours worked at overtime rate of $22.5 per hour: 6 x 22.5 = $135.
  3. Total Gross Pay for the week: $600 + $135 = $735.
1 Apr 2021

How do you list payroll experience on a resume? ›

Show through your summary and work history sections how you've used these skills. For example: “Detail-oriented payroll specialist with 6 years' experience in payroll administration.”

Do you need qualifications to do payroll? ›

You could apply directly for job vacancies. Some employers will expect you to have GCSEs at grades 9 to 4 (A* to C), or equivalent, including maths. While experience in payroll isn't always essential, a background in bookkeeping and accounts could help improve your job prospects.

Which software is used for payroll? ›

The 8 Best Payroll Software of 2022
  • Best Overall: Gusto.
  • Best Reporting: Paychex Flex.
  • Easiest to Set Up: QuickBooks Payroll.
  • Best Customer Service: Workful.
  • Best for Small Businesses: OnPay.
  • Best for Large Companies: ADP.
  • Best Free Option: Payroll4Free.
  • Best for Integrations: Rippling.

What are top 3 skills for HR administrator? ›

Skills needed to be a Human Resources (HR) Administrator

A high level of confidentiality. Excellent interpersonal and customer-facing skills. Strong communication skills, both written and verbal. The flexibility and willingness to learn.

Which is higher HR or Admin? ›

Since HR is also under the admin department, it is supposed to follow the policies laid down by the administration. The HR is supposed to report to the administration whereas the admin itself has to report to the corporate board of directors.

What qualifications do I need to be a HR administrator? ›

HR Administrator skills and qualifications
  • The ability to work well with others.
  • Active listening skills.
  • Organisational skills and detail-oriented mentality.
  • Strong communication and customers service skills.
  • Interpersonal skills.
  • Thorough attention to detail.
  • Familiarity with applicant tracking database systems.


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